We are a Lexington-based company specializing in the service and installation of commercial Beverage Systems. We’re looking for a dependable, highly organized individual to support daily operations across both accounting and field service functions.
This role works closely with our Office Manager and Staff to ensure strong financial organization behind the scenes.
Key Responsibilities
Accounting & Administrative Support
- Process invoices, track payments, and assist with accounts receivable
- Support accounts payable, including vendor invoices and expense tracking
- Maintain accurate records in QuickBooks (required)
- Assist with job costing, ensuring labor and materials are accurately recorded
- Support inventory tracking, ordering, and reconciliation of parts and equipment
General Operations Support
- Maintain organized records and documentation across service and financial workflows
- Assist with improving internal systems for scheduling, tracking, and reporting
- Provide general administrative support as needed to keep operations running efficiently
What We’re Looking For
- Strong organizational and time management skills
- Ability to handle last-minute changes with composure
- Clear and professional communication skills
- Detail-oriented with a high level of accountability
- Comfortable working in a fast-paced, service-driven environment
- Experience in dispatch, scheduling, or office coordination preferred
- QuickBooks proficiency required (invoicing, tracking, basic reporting)
- Willingness to learn and take ownership of both operational and financial tasks
What Success Looks Like in This Role
- Office Manager, Service Coordinators, Parts Coordinator and Technicians are efficiently supported in the field
- Financial records are clean, current, and aligned with daily operations
- The business runs smoother because of your ability to connect moving parts